Travel Policy

  • Please make your travel arrangements within a window of 14 to 21 days before the event date.

  • Please ensure that all expenses for reimbursement are submitted within 30 days.

  • A receipt must accompany all submitted expenses. Reimbursement will not be possible without an itemized receipt. No exceptions.

  • Hotel accommodations are capped at $400 per night. PEAK6 will not cover any excess beyond this amount. (That includes taxes & fees.)

  • The per diem is capped at $85 per day maximum ($100 for New York, Las Vegas, and International). If your expenses exceed this amount, PEAK6 will not cover the excess.

  • If your flight schedule does not allow you to arrive at least 4 hours before the setup time (3 hours for smaller cities), you must request approval to arrive a day earlier and to book a hotel for the extra night. Alternatively, you can seek permission to arrive later on the workshop day.

  • If you're facing travel disruptions beyond your control, such as weather or flight delays, please let the PP team (Sue) know so we can adjust accordingly.

  • In the event that a teacher independently opts to modify their travel reservation (without a request from Poker Power), any associated change fees and additional costs will be borne by the teacher, not by PEAK6.

  • Planning is crucial. PP Team (Sue) will research the most efficient flights/hotels for the traveling teachers and share so you can book. Coordinating travel/ubers/etc saves PP money and time.

  • You are responsible for setting up your teaching table, and punctuality is essential.

  • You are responsible for keeping your chip inventory and alerting PP Team (Sue) if you need additional chips, playing cards, handranking cards, etc. Every teacher box should have a minimum of 500 chips, 2 card decks, buttons and 20 handranking cards at all times.

  • To ensure a unified representation of Poker Power and to project a cohesive brand image, we kindly request that all in-person event employees wear black attire.

  • We emphasize the importance of prudent spending at Poker Power. Treat the company's finances as you would your own, valuing every penny. Sustaining our profit margins is pivotal for the long-term health of the business.

  • WIW IRL shifts include the hours that are eligible for the 2024 Bonus program. For your travel arrangements, please refer to the attached notes in the calendar

  • Note that certain in-person events may necessitate early arrival and have unique requirements, and these specifics will always be indicated there for your convenience.

Expense Reports

  • All expense reports submitted for events should have the event name clearly stated in the memo of the expense field. Please begin your expense memo with the event name in all CAPS (Example: ALL RAISE: Coffee while at airport)

  • We are working on adding a field to the expense report submission page where you will be able to select the event name for each reimbursable expense. For now, this will be the best way to track expenses.

  • Going forward, all travel expenses directly related to client events should be coded to ‘50958: In Person Event Travel’ using the methodology above. This applies to all expense types - Hotel, flights, food, Uber, etc.

  • Please do not combine expenses for multiple clients in one expense line.

  • All business related travel expenses should continue to be booked to ‘70510: Travel Expenses’ or ‘70520: Travel Meals as necessary.’

  • Following a client event, we request that all expense reports be submitted within 48 hours.