Expense Reporting Guidelines

This Teacher Resources Page is provided solely for informational and guidance purposes. It is not intended to create, modify, or supplement any terms or conditions of any Teacher’s independent contractor agreement with Poker Power nor any Teacher’s classification as an independent contractor for Poker Power. A Teacher’s independent contractor agreement remains the controlling document and governs the independent contractor relationship between Poker Power and the Teacher. Please refer to your independent contractor agreement for the specific terms and conditions applicable to your engagement with Poker Power.

Expense reports MUST be submitted within 30 days of travel/the event. Continued failure to comply with this policy will result in your expenses not being eligible for reimbursement and/or owing money to Poker Power. 

Please submit ONE expense report per event.  This means you may have multiple clients connected to one expense report. Please ensure all receipts submitted are itemized and show details of the charge. If you are waiting for a charge to hit, it is helpful to still start a draft of an expense report immediately after an event.

We want to emphasize the critical importance of timely expense reporting and outline a significant change in our accounts payable process that will be effective immediately.

**Timely Expense Reporting:

We are transitioning to a monthly invoicing cadence to maintain a streamlined financial process and ensure accurate and efficient financial reporting. This means that all independent contractors are required to submit their invoices every 30 days. This consistent approach is vital to keep our financial records up-to-date and allows us to plan better and allocate resources.

**60-Day Expense Reports Acceptance Policy:

To reinforce the importance of timely expense reporting, we are implementing a strict 60-day limit for expenses. In the future, the accounts payable team will not accept expense reports containing line items older than 60 days. This change is necessary to prevent backlogs and ensure that we accurately account for expenses in a timely manner. We understand that changes like these might require adjustments to your current processes, and we appreciate your dedication to aligning with these new guidelines.

It is crucial that we collectively adhere to these new guidelines to prevent situations where we receive expense reports for work that was completed months ago, which creates unnecessary complexities in our financial operations.

Thank you for your understanding and cooperation as we implement these changes. If you have any questions or need assistance in adapting to this new invoicing cadence, please don't hesitate to reach out to the accounts payable team. 

Questions? Email - financesystems@peak6.com